| University of North
Carolina at Charlotte The UNC Charlotte Staff Council |
|
BYLAWS OF THE STAFF
COUNCIL
ARTICLE I:
PURPOSE AND AUTHORITY OF THE STAFF COUNCIL
1.
The Staff Council shall have the
purpose and authority defined in the Constitution of
the Staff Council (hereinafter the “Council”) of The
University of North Carolina at ARTICLE II: STAFF
COUNCIL MEMBERSHIP
Section I.
Right to Vote and Hold Office 1.
Any member of the Staff of The
University of North Carolina at Charlotte, as
defined in Article I of the Constitution, shall have
the right to attend all regular and special business
meetings of the Council to make nominations and vote
for a representative for his/her respective area in
Council elections, and shall have the right to hold
office and be an officer on the Executive Board upon
election according to procedures described in these
Bylaws. ARTICLE III: THE
STAFF COUNCIL
1.
The Staff Council shall consist of the
Executive Board (President, the Vice President, the
Secretary, the Treasurer), and the Area
Representatives elected by the staff of each
constituency of the University herein defined: Chancellor/President’s
Division Academic Affairs Business Affairs and Finance Student Affairs University Relations &
Community Affairs Development & Alumni Affairs 2.
The composition of constituency
representation shall be revised as deemed necessary
upon approval by the majority of the Council at any
regular or special meeting held in accordance with
these Bylaws. Section
II. Powers and Duties 1.
The Council and its elected area
representatives shall have the exclusive right to
represent the staff organization of the University. Section
III. Standing and Special
Committees 1.
The President shall have the authority
to establish such special or standing committees, as
deemed appropriate and shall appoint the membership
thereof. 2.
The President may recommend co-chairs
to such standing or special committees as are
established. Such appointments are not effective
until approved by a majority of the Council at a
convened meeting. 3. The standing
committees consist of the following:
Section
IV. Election Process 1.
Elections will be conducted annually.
Solicitation for nominations of candidates will
begin on the Monday following June 1st.
2.
Voting Method: Each staff member
will receive Procedures and Voter’s Guide via email
for upcoming elections for either area
representatives or for the position(s) on the
Executive Board that need to be filled on any given
year. 3.
The Secretary will be responsible for
collecting the list of nominees submitted either
on-line or via nomination form. The
Election Support Committee confirms the accuracy of
the list by contacting the nominees to inform them
of their nomination and verification of their
interest in serving on the Staff Council. The
Election Support Committee will verify the
candidates’ eligibility. After confirmation
from the nominees and verification of eligibility,
the list of names is submitted to the Secretary for
electronic voting. The Secretary notifies the
university staff of the nominations and provides
voting instructions. 4.
Each ballot will list all candidates
from each respective area and all candidates for
President, Vice President, Treasurer and Secretary,
as outlined in the previous tables. 5.
Each staff member shall be entitled to
one (1) vote thereon as follows: ·
one (1) candidate from the staff
member’s respective area (even or odd numbered year
as applicable) ·
one (1) candidate for President ·
one (1) candidate for Vice
President ·
one (1) candidate for Treasurer (even
or odd numbered year as applicable) ·
one (1) candidate for Secretary
(even or odd numbered year as applicable) 6.
The ballots will be submitted
electronically via the Staff Council’s web site.
Special provision ballots will be collected by two
members of the Election Support Committee
accompanied by the Vice President and delivered to
the Secretary by a designated deadline. The
candidates receiving the most votes in any category
shall be declared elected. 7.
Elected candidates will be notified by
a member of the Elections Support Committee and will
be provided with information regarding their
responsibilities as representatives for their
respective areas. 8.
Runoffs will be held in case of a tie
vote and shall follow the guidelines outlined above. Section V.
Qualifications, Removal, Terms of Office, Term
Limits, and Elections Schedule A. Area Representatives:
1:
Qualifications for and Removal from Office
for Area Representatives
2:
Length of Term and Term Limits for Area
Representatives
3:
Election Cycles for Area Representatives
B. Executive Board:
1:
Qualifications for and Removal from Office
for Executive Board
2:
Length of Term, Term Limits and Election
Cycles for Executive Board
Section
VI. Attendance 1.
All elected representatives shall
attend all meetings of the Council or shall provide
(alternate) representation when unable to attend. 2.
Any member of the Council that misses
three (3) meetings in one year will be asked about
their commitment. When any member misses four (4)
meetings in one year, the Council may vote to remove
and replace the member. 3.
Alternate representatives may attend
any and all meetings, bring issues to the Council
and relay information back to their assigned area on
behalf of or in the absence of their elected
representative. In general, alternates will
not have voting privileges at Council meetings.
Alternates will, however, vote to approve minutes of
the monthly meeting(s) attended in the absence of
their elected representative. 4.
All elected area representatives will
serve on at least one (1) standing committee. Section
VII. Unexpected Vacancies of
Representatives An unexpected vacancy of a representative shall
be filled as follows: 1.
If a vacancy in a Council seat should
occur through termination of employment, change of
voting district, resignation from the Council, or
expulsion from the Council, the position shall be
filled upon written notification and written
acceptance by the person currently serving as the
alternate for that area. 2.
The alternate position will then be
filled by the person with the next highest number of
votes in that area from the previous election. 3.
If there is a tie between two or more
individuals with the next highest number of votes
who are interested in filling the vacant Council
seat, there will be a runoff election within thirty
(30) days of the occurrence. In the event that no
one is available, an election shall be held within
thirty (30) days of the occurrence. Section
VIII. Unexpected Vacancy of
Officers 1.
President - A vacancy in the office of
the President shall be filled by the Vice President
for the unexpired term. 2.
Vice President - A vacancy in the
office of Vice President shall be filled by election
by majority vote of the Staff Council. 3.
Secretary - A vacancy in the office of
Secretary shall be filled by appointment of the
President upon approval by a majority vote of the
Staff Council. 4.
Treasurer - A vacancy in the office of
Treasurer shall be filled by appointment of the
President upon approval by a majority vote of the
Staff Council. 5.
Area Representatives - Refer to
Article III, Section VII – Unexpected Vacancies of
Representatives. Section
IX. Meeting of the Staff Council 1.
No business requiring the voting
decision of the Council can be conducted unless a
quorum of at least two-thirds (2/3) of the voting
members of the Council are present. 2.
There shall be no proxy voting
privileges without prior approval from the President
of the Staff Council. 3.
The President shall prepare and
distribute an agenda to all Council members prior to
a designated meeting date. ARTICLE IV:
OFFICERS AND REPRESENTATIVES: DUTIES AND
RESPONSIBILITIES
1.
The President will preside over all
regular and special Council meetings and represent
the staff in all other duly-constituted university
forums, meetings and representative meetings. 2.
The President will serve as President
Ex-Officio for one (1) year after his/her term.
As President Ex-Officio, he/she will attend meetings
as needed and will be available for consultation. Section
II. Vice President 1.
The Vice President shall assume all
duties, responsibilities and privileges of the
office. 2.
The Vice President will serve on
committees and assume any tasks as delegated by the
President. Section
III. Secretary 1.
The Secretary shall conduct all
correspondence, agenda requirements and other
clerical requests of the Council and its Executive
Board as described in Article III. Section IV. Section
IV. Treasurer 1.
The Treasurer will help prepare
budgets for activities and assure that the Council
stays within that budget. 2.
The Treasurer will give a financial
report at each Council meeting. 3.
The Treasurer will be responsible for
disbursement of funds from the budget. Section V.
Area Representatives 1.
The Area Representatives shall
attend all the meetings of the Executive Committee
and communicate the ideas and concerns of the staff
from their particular area. ARTICLE V:
CONSTITUTIONAL AMENDMENTS AND BYLAW AMENDMENTS
1.
Any member of the staff (as defined in
Article I of the Constitution) may propose an
amendment to the Constitution or Bylaws. The
proposal shall be in writing and shall be directed
to the Staff Council. Section
II. Adoption 1.
Amendments to the Constitution of the
Staff Council shall become effective only upon
approval by two-thirds (2/3) of the staff members
present and voting at any regular meeting and
subsequent approval by the Chancellor. 2.
Amendments to these Bylaws shall
become effective only upon approval by two-thirds
(2/3) of the staff members present and voting at any
regular meeting. No Bylaws inconsistent with this
Constitution may be implemented.
First updated March 28, 2006, with By-Law Amendments
effective January 18, 2006.
Second update: April 9, 2008 |
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